Project and Grant Coordinator

Position Overview: 

The Grant and Project Coordinator will initiate, facilitate, and manage the development of applications for funding through various grants. In addition, this role will assist with daily tasks designated by the Superintendent, support board meeting preparation, and coordinate events, new family nights, marketing efforts, and other project-related duties. This individual will ensure that grant applications meet requirements and deadlines while maintaining a high level of organization, creativity, and community engagement.

Key Responsibilities:

• Grant Management:
• Oversee the administration and management of entitlement and competitive grants, ensuring compliance with federal, state, and local regulations.
• Collaborate with various departments to develop and submit high-quality grant proposals.
• Monitor existing grant funds, establish budgets, and track grant spending in coordination with leadership.
• Maintain accurate records of grant-related programs, inventories, and financial data to meet auditing and reporting requirements.
• Project Coordination:
• Assist with day-to-day tasks and assignments from the Superintendent.
• Coordinate and prepare materials for board meetings, ensuring timely delivery and accuracy.
• Organize and schedule professional development (PD) opportunities and other events, including managing logistics and communications.
• Marketing & Event Liaison:
• Act as boots on the ground for marketing and event coordination, serving as a liaison between the organization and external stakeholders.
• Coordinate event logistics, manage timelines, and ensure smooth execution of events and outreach efforts.
• Compliance & Reporting:
• Ensure ongoing compliance with grant requirements, state and federal guidelines, and internal policies.
• Provide technical assistance and feedback to departments and schools on grant-related matters.
• Regularly report program activities, deliverables, and financial updates to leadership and stakeholders.

Essential Functions:

• Independently manage the grant development process, applying knowledge of educational content areas and district priorities.
• Develop and maintain computerized record-keeping systems for grant programs, tracking budgets, spending, and compliance.
• Stay informed of changes in grant regulations and communicate updates to the relevant teams.
• Provide regular feedback and technical assistance to school leadership and departments regarding grant administration and opportunities.

Knowledge, Skills, & Abilities:

• Education & Experience:
• Bachelor’s degree in business, education, public policy, or related fields (or equivalent experience).
• 3-5 years of experience developing and managing grant proposals.
• Strong knowledge of federal, state, and local regulations regarding grant administration.
• Skills:
• Highly organized with the ability to manage multiple high-stakes projects simultaneously.
• Strong communication skills, both verbal and written, with a variety of stakeholders.
• Critical thinking and analytical abilities to evaluate grant guidelines and ensure compliance.
• Creative problem-solving skills, especially under tight deadlines.
• Technologically proficient, with the ability to use data management tools for grant tracking and reporting.

Work Environment:

• Travel between campuses is required (approximately 5%).
• May occasionally require lifting objects up to 25 pounds and extended periods of sitting or standing.
• Must be a resident of South Carolina